The role requires detail-oriented individual who can manage complex calendars, coordinate across time zones, prepare high-impact communication, and act as a liaison between the VP and key internal and external stakeholders. The ideal candidate is discreet, adaptable, and experienced in supporting senior executives in a fast-paced, multi-cultural, and regional environment.
Key Responsibilities:
Project & Operational Support
- Track and monitor project timelines, deliverables, and key initiatives led by the APAC VP’s office.
- Coordinate and manage internal events, offsites, and external events across the region.
- Research, gather data and prepare primary information deck for the VP as required
- Collate and present MIS reports for business units and matrices as required
- Support in direct reportee management including leave applications, performance reviews, expenses approval.
Calendar Management
- Provide comprehensive administrative support to the Vice President- APAC.
- Manage a complex calendar including scheduling across multiple time zones, prioritizing appointments, and resolving scheduling conflicts.
- Prepare and coordinate materials for executive meetings, presentations, and business reviews (e.g., MOMs, PowerPoint decks, reports, briefing notes).
Travel and accommodation Management
- Plan, organize, and manage domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries.
- Handle travel changes and emergencies promptly and efficiently.
- Track and manage airline miles, hotel reward points, and other loyalty program benefits. Ensure optimal use of accumulated points/miles for upgrades, discounts, and benefits during bookings.
- Prepare and reconcile travel expense reports in a timely manner and submit them for processing.
Communication & Liaison
- Serve as a key point of contact for internal and external stakeholders across the APAC region.
- Draft, proofread, and manage executive-level communications including emails, memos, and reports.
- Facilitate timely follow-ups and action items post-meetings on behalf of the VP.
Confidentiality & Professionalism
- Handle sensitive information with utmost confidentiality and professionalism.
- Maintain high levels of discretion and integrity in managing executive and organizational data.
Requirement :-
- Experience working with multiple cultures in Asia Pacific and Europe
- Comfortable working in Multiple Time Zones
- International travel arrangements knowhow
Experience & Qualification
- Education - Graduate / Master’s in Administration
- Exceptional organizational and time management skills.
- Strong verbal and written communication skills with a high attention to detail.
- Proficient in MS Office Suite (Outlook, PowerPoint, Excel, Word); knowledge of collaboration tools like MS Teams.
- Ability to manage multiple priorities with poise and professionalism.
- Cultural sensitivity and ability to work effectively across diverse teams.
- Discretion in handling confidential information and business matters.
- Experience – 8 + years supporting Senior Leadership role